Google Docs for SOPs¶
All SOPs must be in Google Docs format. If you have a Microsoft Word document: * Drag and drop it into Google Drive * Go to File menu and select "Save as Google Docs" * Delete the original Microsoft Word file * Only edit the Google Docs version * Do not delete or recreate the original file as the URL for that will be used for keeping updates of the document.
Tool SOPs¶
The first thing you will want to do is properly assign all header, large bolded header items as headers in the Google Doc. This will enable it to be formatted as an appropriate table of contents.
Every every SOP should begin with a title and table of contents. The first thing in the table should be the safety information. The second thing in the table should be the tool operation information. The third thing in the table, these are high-level SOPs, should be troubleshooting and important information.
Sections in the Tool SOP¶
# Document Name
## Overview and Safety
1. Process and Tool Description
2. General Hazards
3. Personal Protective Equipment
## Process Steps
1. Numbered format for whatever the tool steps are.
2. Should have pictures and text from load to unload
3. Itemize as you see fit
## Troubshooting and Emergency
1. Common Issues and their solutions
2. Situations when they need to contact staff
3. Reminder of what to do in the event of an emergency
This can be achieved by using the headings in the making of your SOP, and then rendering a TOC (Table of contents) on the first page.
What every SOP Must Have¶
Checklist:
- A Table of COntents
- Page Numbers
- Version History with Dates
Saving Version Histories in Goolge Docs¶
Creating TOC in Google Docs¶
Updating TOC in Google Docs¶
Remove Repeating Headers¶
Version number should NOT be in the Document Name¶
- All versioning should be recorded in the Change Log and major version revisions should be noted in the document revision history